Terms & Conditions

Registration

Budapest Int’l Conference on AI in Medicine & Health 2025
October 27–28, 2025
Budapest, Hungary

All participants are required to complete the official online registration to gain access to the conference sessions, workshops, networking events, and all other conference-related activities. Registration is confirmed upon successful payment.

Registration Fees (in EURO)

Note: Fees cover both conference days, including plenary sessions, panels, workshops, coffee breaks, lunches, and access to networking events. Proof of status may be required during check-in (e.g., student ID or institutional affiliation).

Participant Categories

• Academic Delegate: Faculty, researchers, or representatives of academic institutions, research bodies, or governmental/non-profit organizations.
• Student: Undergraduate, master’s, or Ph.D. candidates. Must present a valid student ID.
• Company Representative: Participants from private sector, tech firms, medical industries, and other for-profit enterprises.
• Accompanying Person: Guests not attending sessions but joining for meals, receptions, or cultural events.

What’s Included

• Access to all keynote speeches, technical sessions, and panels
• Workshop and breakout session participation
• Printed conference materials and online abstract access
• Certificate of participation
• Lunches and coffee breaks (both days)
• Welcome reception and networking activities

Payment Options

• Credit/Debit Card (via secure online gateway)
• PayPal
• Bank Transfer (details provided during checkout)

Registration will not be confirmed until full payment has been received.

Visa Invitation Letters

• Available after registration and payment
• Issued digitally in PDF format
• Courier delivery available (shipping fees apply)
• Visa processing may take several weeks – apply early
• Please consult your local Hungarian embassy for full requirements

Code of Conduct

We are committed to providing a safe, inclusive, and respectful environment for all attendees. Harassment, discrimination, or disruptive behavior of any kind will not be tolerated.

• Maintain professionalism in speech, appearance, and behavior
• Refrain from offensive language or inappropriate conduct
• Respect personal boundaries and consent in all interactions
• Report any misconduct to a member of the organizing team

Violation of these guidelines may result in removal from the event without refund.

Cancellation & Substitution Policy

• Substitutions: Allowed up to 7 days prior by notifying the organizers
• 90+ days before: 50% refund (50% admin fee applies)
• Less than 90 days: No refunds available
• No-shows: No refund
• Emergency cases: Reviewed individually with documentation
• Organizer cancellation: Transfer to future event or partial refund

Admissions Policy

• Only registered participants are allowed entry
• Badges must be worn at all times
• Lost/misused badges may lead to denied access
• Media access is subject to approval

Contact for Registration Support

If you have questions regarding registration, payments, substitutions, or visa letters, please contact:
[email protected]